1.1. This Consent to the Processing of Personal Data (hereinafter – the Consent) has been drawn up in accordance with the requirements of:
– Federal Law No. 152‑FZ of July 27, 2006 “On Personal Data” (hereinafter – Law No. 152‑FZ);
– Federal Law No. 436‑FZ of December 29, 2010 “On the Protection of Children from Information Harmful to Their Health and Development”;
– the Constitution of the Russian Federation;
– other regulatory legal acts of the Russian Federation in the field of personal data protection.
1.2. This Consent regulates the relations between the author (co‑authors) of a scientific work (hereinafter – the Personal Data Subject) and the editorial board of the “Izvestija of the Saratov Military Institute of the National Guard Troops” online publication (hereinafter – the Operator) in connection with the provision and processing of personal data during the preparation and publication of a scientific article.
1.3. Acceptance of this Consent is the sending of a scientific article manuscript to the editorial board of the “Izvestija of the Saratov Military Institute of the National Guard Troops” online publication by the author.
2.1. The Personal Data Operator is the editorial board of the “Izvestija of the Saratov Military Institute of the National Guard Troops” online publication.
Founder and Publisher: State-owned Federal State Military Education Institution of Higher Education “Saratov Military Order of Zhukov Red Banner Institute of the National Guard Troops” (Saratov Military Institute of the National Guard Troops).
Address: 158 Moskovskaya Str., Saratov, 410012, Russian Federation.
Website address: https://svkinio.ru/
Contact email of the editorial board: svki.izvestiya@bk.ru.
3.1. The Personal Data of the Subject is processed by the Operator for the following purposes:
– preparation, peer review, and publication of a scientific article in the “Izvestija of the Saratov Military Institute of the National Guard Troops” online publication;
– identification of the author (co‑authors) of the scientific work;
– ensuring proper attribution and correct indication of authorship information in the published material;
– inclusion of article metadata (information about authors, their affiliation, contact details, ORCID identifiers, and others) in the open scientific databases, abstracting and bibliographic systems (eLibrary.ru, RRCI, RSF, and others), as well as in depositories and indexing systems for the scientific publications;
– communication with the author regarding matters related to the preparation and publication of the article, including the sending of notifications about peer review results, proof-reading and publication;
– compliance with the requirements of the legislation of the Russian Federation in the fields of science, education, and publishing activities;
– counteraction against unethical publication practices (plagiarism, duplicate publications, data fabrication, and others);
– informing the author about the release of the next issue of the publication and about citations of his publications.
4.1. In order to achieve the purposes set forth in Clause 3 of this Consent, the Operator processes the following Personal Data of the Subject:
– surname, first name, and patronymic of the author (co‑authors);
– information about place of employment (affiliation): full name of the organisation, structural unit, position, academic degree, academic title;
– contact details: email address, and, if necessary, postal address and telephone number;
– researcher identifiers: ORCID, SPIN‑code (RRCI), ResearcherID, Scopus Author ID, and other similar identifiers (if available);
– information about education and qualifications;
– other information voluntarily provided by the author in the accompanying documents to the manuscript (covering letter, information about grant support, details of conflicts of interest, and others).
5.1. The processing of Personal Data is carried out on the following legal grounds:
– consent of the Personal Data Subject to the processing of their personal data (clause 1, part 1, Article 6 of the Federal Law No. 152‑FZ);
– a contract to which the Personal Data Subject is a party (a contract for the transfer of non‑exclusive rights to use the scientific work, concluded in the form of acceptance of an offer – clause 3, part 1, Article 6 of the Federal Law No. 152‑FZ);
– other grounds provided for by Federal Law No. 152‑FZ of July 27, 2006 and by federal laws.
The Operator has the right to perform the following operations with the Subject’s Personal Data: collection, recording, systematisation, accumulation, storage, updating (renewal, modification), retrieval, use, transfer (provision, access), blocking, erasure, and destruction – both with the use of automation tools and without such means.
7.1. The Operator has the right to transfer the Subject’s Personal Data to third parties in the following cases and to the following extent:
– to abstracting, bibliographic, and scientometric databases (eLibrary.ru, RSCI, RSF, and others) – to the extent necessary for the formation of the metadata of the scientific publication (surname, first name, patronymic, affiliation, ORCID, contact email);
– to anti‑plagiarism and scientific publication verification systems – to the extent necessary for checking the manuscript for textual borrowings;
– to peer reviewers – exclusively to the extent necessary for conducting independent peer review, while adhering to the principle of confidentiality;
– to authorised public authorities of the Russian Federation – in cases expressly provided for by the legislation of the Russian Federation.
8.1. The published scientific article, including metadata containing the author’s (co‑authors’) Personal Data, shall be made available in the “Izvestija of the Saratov Military Institute of the National Guard Troops” online publication under the terms of the Creative Commons Attribution‑ShareAlike 4.0 International (CC‑BY‑SA 4.0) open licence.
8.2. The Personal Data Subject understands and agrees that:
– the terms of the CC‑BY‑SA 4.0 licence permit any third parties to copy, distribute, transmit, adapt, and use the published material (including metadata containing the author’s Personal Data) in any territory, in any form, and through any channels, including for commercial purposes, provided that the author is properly attributed (Attribution – “BY”) and that derivative works are distributed under the same licence terms (ShareAlike – “SA”);
– the author’s surname, first name, patronymic, affiliation, contact email, and ORCID identifier become publicly available information and form part of the published scientific work, which constitutes a necessary attribute of a scientific publication and is consistent with the principles of academic integrity, including the requirements of clause 3 of Article 1265 of the Civil Code of the Russian Federation (the right of authorship);
– the Operator is not responsible for the use of the author’s Personal Data that have become publicly available as a result of the publication of the article under the terms of the CC‑BY‑SA 4.0 licence by third parties, provided that such third parties comply with the terms of the said licence;
– the Personal Data Subject has the right not to indicate his Personal Data in the published article, with the exception of the surname, first name, and patronymic, which are necessary to uphold the right of authorship, as well as their affiliation, which is necessary for the identification of the author as a researcher. The contact email is provided by the author exclusively for official communication with the editorial board and may, at the author’s desire, be omitted from the open text of the publication.
9.1. The processing of Personal Data is carried out throughout the entire period necessary to achieve the purposes of processing set forth in Clause 3 of this Consent, including:
– for the entire period of retention of the published scientific article in the archive of the online publication;
– for the entire period of existence of the article metadata in abstracting and scientometric databases;
– for the period established by the legislation of the Russian Federation for the retention of archival documents.
9.2. Personal Data whose processing has been terminated on the grounds provided for by the Federal Law No. 152‑FZ shall be subject to destruction by the Operator within a period not exceeding thirty (30) days from the date of termination of the grounds for processing, unless otherwise provided for by the legislation of the Russian Federation.
9.3. The destruction of Personal Data shall not apply to authorship information contained in the published scientific article, since such information, by virtue of Article 1265 of the Civil Code of the Russian Federation, constitutes an integral element of the work and is not subject to removal after its publication.
10.1. The Personal Data Subject has the right to withdraw this Consent at any time by sending to the Operator a written application in any form containing:
– the surname, first name, and patronymic of the Subject;
– information about the identity document of the Subject;
– the date of application;
– the signature of the Subject.
10.2. The Operator is obliged to stop processing Personal Data and to destroy them within a period not exceeding thirty (30) days from the date of receipt of the withdrawal of Consent, except in cases where the processing of Personal Data may be carried out without the consent of the Subject on the grounds provided for by the Federal Law No. 152‑FZ.
10.3. Withdrawal of Consent to the processing of Personal Data shall not entail:
– the removal of authorship information (surname, first name, patronymic, affiliation) from an already published scientific article, since such information constitutes an integral element of the work in accordance with Article 1265 of the Civil Code of the Russian Federation;
– the removal of article metadata from abstracting and scientometric databases in which the publication has already been indexed, except in cases where such removal is technically feasible and has been requested by the Subject directly from the relevant database operator;
– the termination of the CC‑BY‑SA 4.0 licence with respect to the already published work.
11.1. The Personal Data Subject, in accordance with Article 14 of the Federal Law No. 152‑FZ, shall have the right to:
– obtain information about the fact, purposes, methods, scope, and conditions of processing of their Personal Data from the Operator;
– obtain information about the specific Personal Data processed by the Operator;
– have their Personal Data updated, blocked, or destroyed if such data are incomplete, outdated, inaccurate, unlawfully obtained, or are not necessary for the stated purpose of processing;
– withdraw their consent to the processing of Personal Data;
– appeal the actions (or inaction) of the Operator in court or to the authorised body for the protection of the rights of personal data subjects – the Federal Service for Supervision of Communications, Information Technology, and Mass Media (Roskomnadzor);
– protect his rights and legitimate interests, including the recovery of damages and compensation for moral harm in court.
11.2. In order to exercise their rights, the Personal Data Subject shall send a written request to the Operator at the address specified in Clause 2.1 of this Consent, or to the editorial board’s email address.
12.1. When processing Personal Data, the Operator shall take the necessary legal, organisational, and technical measures to protect Personal Data from unlawful or accidental access, destruction, modification, blocking, copying, distribution, as well as from other unlawful actions with respect thereto by third parties, in accordance with Article 19 of the Federal Law No. 152‑FZ of July 27, 2006 “On Personal Data”.
12.2. The Operator shall implement the following organisational measures for Personal Data protection:
Appointment of responsible persons:
– a person responsible for the organisation of Personal Data processing has been appointed;
– a person responsible for ensuring Personal Data security in information systems has been appointed.
Local regulatory acts:
– Personal Data processing policy;
– regulations on the Personal Data protection regime;
– a list of persons whose access to Personal Data is necessary for the performance of their official duties;
– instructions on the procedure for identifying instances of unlawful Personal Data processing.
Personnel management:
– employees are familiarised with the requirements of legislation in the field of Personal Data against signature;
– employees are warned of liability for violations of legislation in the field of Personal Data;
– periodic professional development of employees responsible for ensuring Personal Data security is conducted.
Organisational and technical measures:
– control of access to premises housing Personal Data information systems;
– accounting and storage of machine-readable media containing Personal Data;
– backup of Personal Data;
– maintenance of a log of Personal Data subject requests.
12.3. The Operator shall implement the following technical measures for Personal Data protection:
Information protection tools:
– use of certified information protection tools;
– use of cryptographic information protection tools (where necessary);
– installation of anti‑virus protection tools with automatic updates of anti‑virus databases;
– use of firewall tools.
Access management:
– differentiation of users access rights to information systems;
– users authentication using unique identifiers and passwords;
– maintenance of a log of users activity registration and accounting;
– restriction of physical access to servers.
Incident detection and response:
– use of tools for detecting unauthorised access;
– monitoring of information system security status;
– an incident response action plan;
– procedures for notifying Personal Data subjects and Roskomnadzor about data breaches.
Backup and recovery:
– regular backup of Personal Data;
– storage of backup copies in a secure location;
– Personal Data recovery plan;
– periodic test restoration from backup copies.
12.4. Personal Data shall be processed in a Personal Data information system classified as the third category in accordance with the requirements of Resolution No. 1119 of the Government of the Russian Federation of November 1, 2012.
12.5. The Operator shall exercise ongoing control over the security of Personal Data:
– internal audit conduct at least once a year;
– monitoring of compliance by employees with the Personal Data protection regime;
– assessment of the effectiveness of the adopted protection measures;
– development of measures to eliminate identified deficiencies.
12.6. In case of detection of unlawful processing of Personal Data, the Operator is obliged to:
– conduct an internal investigation within 24 hours from the moment of detection;
– notify Roskomnadzor of the Personal Data breach within 72 hours;
– notify the Personal Data subject of the breach within 10 working days;
– take measures to eliminate the consequences of the breach and to prevent similar incidents in the future.
13.1. This Consent shall enter into force from the moment of its acceptance (submission of the manuscript of the scientific article to the editorial board of the “Izvestija of the Saratov Military Institute of the National Guard Troops” online publication) and shall remain in effect until withdrawn by the Personal Data Subject in accordance with the procedure established in Clause 10 of this Consent.
13.2. This Consent may be amended by the Operator unilaterally. The current version of the Consent shall be published on the official website of the online publication at: https://svkinio.ru/.
13.3. All disputes arising in connection with the implementation of this Consent shall be resolved through negotiations. If no agreement is reached, disputes shall be subject to consideration by a court in accordance with the legislation of the Russian Federation.
13.4. In matters not regulated by this Consent, the parties shall be guided by the provisions of the legislation of the Russian Federation.
